Scientific sessions are live sessions of 90 – 120 minutes moderated by a chair person. The oral presentations are 8 minutes, which may not be exceeded, followed by 02 minutes for Q/A session.
IMPORTANT: Your slides are needed to be submitted by 09th September, 2025 in order to create a full oral session. Submit the presentation through the link given in registrations section.
Your slides:
- For 8 minutes of presentation, you can prepare around 8 (maximum 10) slides in PowerPoint, including the introduction and end slide.
- When preparing your presentation, use standard fonts (e.g., Arial, Times New Roman, Helvetica, etc.). If you are using a nonstandard font, it should be embedded into your PowerPoint presentation.
- Prepare presentations in 16:9 aspect ratio format for wide screen viewing. 16:9 should be the default for PowerPoint on PCs and in Keynote if using a Mac. Presentations created in 4:3 aspect ratio will not fill screen and will have black bars on both sides of the screen when the slide is projected.
- Review each slide for accuracy and errors, and make sure the font and colors can be seen by others. Test the presentation on another computer to make sure that the fonts, graphics and movies are still included in your file.
- Save your presentation to your computer and onto a Windows readable USB flash drive.
- Make a backup presentation to bring with you to the conference in the event of lost luggage, theft and computer incompatibility.
- Practice your presentation to ensure you stay within your allotted time frame.
- Prepare for any questions that may come from the audience
- Be sure that the PowerPoint slides have the same layout all way through.
- Observe that the content of each slide is not too detailed.
- The possibilities of animations are numerous. Please do not exaggerate.
- Graphs and figures are often better than tables at an oral presentation. Flow charts are very appropriate to describe material.
- If you wish to add films or other sorts of interactive materials, please include these in the presentation (do not access them through internet, as this may not work to your satisfaction) and inform the Organizing Committee representative beforehand.
Technical information:
- An uploading system is used for all presentations at summit.
- Please upload your file as a PowerPoint file, which must not exceed 15 Mb in size.
- Your slides should have an aspect ratio of 16:9 (wide screen).
- Every room is equipped with a (digital) screen.
- If you have minor last minute changes, you can use the laptop available in the session room. Please make sure you are in your session room on time.
- Technical assistance is available. For the plenary room, technicians are permanently available. For the smaller session rooms, there are room attendants to assist you and one technician per four rooms for technical issues.
- Bigger break-out rooms (more than 60 people) have 1 extra hand held microphone.
